What an AI appointment setter does
- Replies in seconds, by text, at any hour, so no lead waits for someone to check the inbox.
- Qualifies with your questions: budget, timeline, condition, fit.
- Books the meeting on your calendar and confirms it.
- Calls back new leads in seconds with an AI caller, and calls back anyone who hangs up.
- Fights no-shows with reminders, confirmations and rebooking by call and text.
Booking should feel like a person, not a form
The best AI setters offer times in the conversation (“I have today at 12:30, or tomorrow 8 to 5. What works?”) and book the one the lead picks. Sending a calendar link adds a step where leads drop off. Word for word from a roofing campaign:
Tomball, TX · roofing · booked the same day
● Inspection booked for the same afternoon
AI setter vs hiring an SDR
| In-house SDR | Client Gravity | |
|---|---|---|
| Monthly cost | Salary, payroll, benefits, tools | From $5,000 a month |
| Hours covered | About 40 a week | Every hour, every day |
| Conversations a day | Dozens | Hundreds to thousands |
| Reply speed | Minutes to hours | Seconds |
| Time to first lead | Weeks of hiring and ramp | Inside 48 hours |
| Turnover | Start over when they quit | Never |
An AI setter doesn’t replace your closer. It means your closer only spends time with people who already said yes.
What to ask before you buy
- Does it start conversations, or only answer inbound leads?
- Does it book directly on my calendar, or just send a link?
- Is the script built for my business, or a shared template?
- Can it call leads back, not just text?
- Who watches the conversations and improves the bot each week?
- What happens to leads that say “not now”?
At Client Gravity the appointment setter comes with every Lead Gen plan, together with outbound texting from real phones, so it books leads it found itself. See how AI SMS lead generation works.
Plans
Text up to 25,000 people a month on real phones. AI caller calls your leads back in seconds, and the Appointment Setter books them. 24/7 account manager.
Priced on what we save you. Built to cut your payroll in half; one client saves $30K a month. Everything in Lead Gen, plus AI employees that take over repetitive roles to cut your payroll, your voice clone, AI Receptionist, AI Salesperson and a monthly call with Max.
A custom solution: Lead Gen plus a full AI workforce across your teams and locations, priced as a share of the payroll we save you.
3-month minimum, then month to month. 6-month terms save 10%. You sign the agreement before any payment.
Questions
What does an AI appointment setter cost?
At Client Gravity it is included in Lead Gen, which starts at $5,000 a month: outbound texting to up to 25,000 people a month, an AI caller and the AI Appointment Setter.
Can an AI appointment setter book directly on my calendar?
Yes. Ours offers times in the conversation and books the one the lead picks. Leads can also be pushed into your CRM or sent to your rep.
Does the AI setter handle no-shows?
Yes. It confirms tomorrow’s appointments, sends reminders and calls and texts no-shows to rebook.
How fast does it reply?
In seconds, by text, at any hour. The AI caller calls new leads back in seconds too.
Want this running for you?
Get on a live video call with Max right now and see a custom demo built for your business.
Not ready for video? Tell us about your business and we’ll text you →